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Setting Up WordPress Plugin

Installing your WhatToDo feed on your WordPress website feeds thousands of pages of dynamic content onto your site.Please be patient. You’ll be receiving a HUGE amount of data from WhatToDo during this process, so please wait for the plugin to load fully before clicking any additional buttons or restarting the process. Doing so may crash your system and require you to restart your WordPress server.

Follow these steps in the order they are presented. Click “Save Changes” (in the blue box at the upper right) if you have to stop before completing the setup process. WP_menu

Once you’ve logged into your business’s WordPress site:

  • Find the item in the lefthand navigation panel that says “Plugins.”
  • Go to Plugins –> “Add New” –> “Upload.” You’ll need to locate the file you just downloaded and saved on your computer from WhatToDo. You can drag-and-drop the file or find it by name from the location where you saved it.
  • Click “Install Now.”
  • Click “Activate Plugin.”
  • There should now be a new item in your lefthand navigation bar that says “WhatToDo.” Click it.
  • When the WhatToDo.info banner appears across your screen, you’ll be in “General Settings,” and here, you will select which resort area your business is in. Click “Next.”
  • There will be another big push from WhatToDo with a waiting screen. When the waiting screen disappears, click the blue box “Next” or select “Feed Settings” on the left of this screen.
  • Now you’re in “Feed Settings.” You’ll be prompted to “Select your website type” from a dropdown menu. Your website “type” does not change the setup or installation of the feed. What it does is make suggestions to you, based on how other websites of a similar “type” have configured their feed. For example, if you’re a hotel, you may want to set your feed up similar to how other hotels have found it useful. Save changes. Click “Next.”
  • Physical Address: On the page with the map, enter your business’s physical address. It MUST be a physical address – not a PO Box – or it will not show up on the map. If you have no physical address, use a street name or intersection close to you. Click the blue button that says “Place Address on the map.” Click “Next” or go down one item on the menu on the left of the page.
  • Activity Providers: The plugin is set to “Default” in this section, meaning ALL the information in the WhatToDo network is being pulled in. This may be exactly what you want, in which case, click “Next.”
    However, what if your business has a partnership with other businesses to cross-promote on your websites? You’ll want select “Include certain activity providers” and type each business (and/or use the Autosuggest) into the box. If you accidentally select the wrong business, simply click the X to the left of their name, and they’ll be removed from the box.
    There may be certain activity providers you wish to exclude. For example, if you have recommended a business to customers, and they had an unsatisfying experience, you may not want to have that business listed on your website.
    NOTE: If you want to exclude ALL businesses of a certain type, you can do that later. This section is to individually choose businesses to include or exclude on your website.
    Click “Next” or go down one item on the menu on the left of the page.
  • Locations: Each WhatToDo “Resort Area” is subdivided into different smaller geographic areas. It may be by towns or neighborhoods or quadrant of the city, depending on what makes sense in your location. The feed will automatically include ALL Locations in your Resort Area. If you wish to exclude a certain Location, click on the box and select it from the options. Again, if you make a mistake, click the X to the left of the name, and it’ll be removed from the box.
    Click “Next” or go down one item on the menu on the left of the page.
  • Categories: This is where you can choose what business Categories you want to include, by putting a check in the box next to the Category name. If your business is a hotel, you probably don’t want other hotels showing up on your website, right? So make sure the box next to “Hotels & Motels” is NOT checked.
    Take a moment to click on each Category individually. You’ll see that each one automatically includes certain Subcategories. You also have control of these with, so you’ll want to familiarize yourself with the Subcategories under each Category. For example, you’ll probably want to include a “Shopping” Category, but if you don’t want “Wine & Spirits” or “Marijuana Dispensaries” showing up on your website, you’ll need to un-check those Subcategories. If you don’t want any shopping at all on your website, uncheck the Shopping category.

NOTE: Any time your return to the WhatToDo plugin in your WordPress dashboard and change your settings, it will NOT update the info already on your site. It will only update future info imported. To change how these things appear with the content already on your website, you will need to do a few more steps.

  • Go to WhatToDo plugin’s “General Settings.”
  • Under “General Settings” is a black menu item “Advanced Settings.” Select it.
  • Choose “Delete All WTD Imported Data.” This will delete your old settings and data and do a new import with your new settings in place. A full import of the WhatToDo feed, takes some time and is a drain on the server, so we recommend doing this process rarely, only when necessary.
  • Go to WTD Pages and choose which pages you want to enable.

 WTD Pages

WTD_pages

In this area you can select which WhatToDo pages you want added to your WordPress site. You can choose to either “Enable” or “Disable” the following pages:
* Activities
* Events Calendar
* Dining
* Map
* Coupons
* Specials
The plugin will automatically create a page and a menu item on your website for the ones you select.

  • Each page that you enable will appear below “WTD Pages” in the menu at the left of the page. You will need to select each of these pages individually in this menu to set the layout for that page. You can determine what type of menu you want, sorting criteria and images. The term “Mosaic” refers to several rows of images instead of simply text.
  • Feel free to try different options, save your changes and check how it looks on your live website. You can customize according to what looks best on each page.
  • When you’re finished, click “Save Changes” (in the blue box at the upper right).

 Menus

  • Go to the WordPress navigation pane on the far left of the screen.
  • Select “Appearance” then select “Menus.”
  • You’ll see all the WhatToDo pages the plugin has just created for you in the box on the left, under “Pages.”
  • These pages should have been automatically added to the box on the right that says “Menu.”
  • Now they are part of your page’s primary menu navigation. But perhaps you don’t want that many items in your menu? You may want to create a single menu item where all the WhatToDo pages will show up. For example, you might want an item called “Plan Your Vacation” or “What To Do.” You will need to drag-and-drop each of the WhatToDo menu items you just created under that item and indent them, like this:menu_structure
  • Make sure you’ve saved all your changes by clicking “Save Menu” and check your work on your live website.
  • You’re finished! We hope you’re as excited as we are about your new resort website!

IMPORTANT:

From time to time, WhatToDo will improve its product and release a new version of the web feed plugin. You can see this when you log in to your WordPress account by going to “Plugins” in the left hand menu. On the plugins page, you should see a menu item for “Update Available” that notifies you that you need to take an update.

  • plugins_updateGo to the WhatToDo plugin on your plugin list and select “Update.”

 

 


 

Trouble Shooting and Advanced Settings

NOTE: Anytime your return to the WhatToDo plugin in your WordPress dashboard and change your settings, it will NOT update the info already on your site. It will only update future info imported. To change how these things appear with the content already on your website, you will need to go to the WhatToDo plugin’s “General Settings.”

  • Under “General Settings” is a black menu item “Advanced Settings.” Select it.
  • Choose “Delete All WTD Imported Data.” This will delete your old settings and data and do a new import with your new settings. A full import of the WhatToDo feed, takes some time and is a drain on the server, so we recommend doing this process only when necessary.
  • After making these changes, please clear your web browsing cache so that the newest version of the page is allowed to display.

If you already have a plugin version installed, and it is malfunctioning, you may be directed by WhatToDo support staff to delete the plugin and install the newest version. This is not routine updating, and you should rarely – if ever – need to do this. If you are directed to by WhatToDo or your company’s website manager:

advanced_wordpress

  • Go to “General Settings” and copy the Client Key.
  • Go to WordPress menu item “Plugins.”
  • Find the WhatToDo plugin on the list, click “Deactivate” then click “Delete.”
  • Once you have deleted the plugin, download the newest version from WhatToDo and install it in your WordPress site, then activate it.
  • The first thing you will need to do once it’s installed is a Hard Data Reset.
  • Go to the “What To Do” menu item in the lefthand WordPress menu.
  • Go to the “Advanced” menu item under General Settings.
  • Choose your website’s resort area and click “Save Changes.” You will then have to go through the same process of creating your feed account settings that you did the first time.

Activity or Dining Listings

A listing is a text write-up about your business or one of your offerings, often accompanied by a logo , photos and video if available. It appears in various categories on the WhatToDo network of websites. The information in the listing aids in Search Engine Optimization for your company and your offerings when potential customers search for the products or services you provide. All WhatToDo advertisers get at least one listing – but one listing can show up in multiple places depending on how it’s categorized. One listing can appear in up to five different categories, which is the equivalent of five advertisements for your company.

You should write your listing from the Third Person, not using “us” or “we.” Write about your business as if you’re a very happy customer writing an online review, NOT as if you are the business owner. (i.e. CORRECT: “The staff at Shadetree Bike Worx make their customers feel right home…” NOT CORRECT: “At Shadetree Bike Worx we pride ourselves in customer satisfaction…”)  

In the Web Content Admin, listings are divided into Activity Listings and Dining Listings. The catchall term “Activity Listings” includes activities, shopping, services…essentially anything other than dining. Listings and Dining Listings function exactly the same, so we’ll use the term “Listings” here to cover both.

  • From your Web Content Dashboard, click the button for either My Activity Listings or My Dining Listings. You’ll be taken to a grid with a roster of your Listings. You can sort, search and customize this grid just like other WhatToDo grids.

return_to_items

NOTE: At any point, you may return to this grid by clicking either “My Content Items” in the gray bar at the upper left of every page OR the box in the upper left corner of the form that says “Return to Items.”

 

  • From the Listing roster you can view and/or edit an existing Listing or create a new Listing.
  • To edit: From the Listings grid, click the Edit button at the far left of each listing, or click anywhere in the row for that particular listing. A new form will open up with that Listing’s specific info.
  • To create a new listing, make sure the correct resort is displayed in the grey bar above the grid next to the box that says “Choose Resort.” Use the dropdown to change resorts, if necessary.
  • In the box that says “Choose Item” select either Activities or Dining Listing.
  • Click the grey button that says New Item. A popup box will appear in which you will be prompted to “Select Business” (If you only have one Business with WhatToDo, it will appear automatically);

new_item

 

 


Tips for Title:

* Keep the title as short as possible while accurately providing all key info.
* Put the most important info first because the Title may be truncated for size considerations.
* Do not use all capital letters, all lower case letters or intentional misspellings unless that is a recognizable characteristic of your brand.


  • Type in your “Listing Title.” Correct format: First Letter of Each Important Word Capitalized.
  • Click the “Create New” button A new, mostly blank form will open up for you to fill out.

NOTE: All new Listings will automatically show up as “Inactive.” This means that you can work on it all you want and no one will be able to see it until you publish it on the live website by making it active.

active

 

 

  • Some of the key info in the form will be carried over automatically from your Business info. You can overwrite them if necessary. The fields you’ll need to fill in include:

Optional Tag Line – your “hook” that gives a brief summary of your Listing in one sentence. It tries to generate enough interest that readers will continue reading the full Description and contains different information than the Listing Title or Description. On the live site, it will appear like a subtitle under your Listing Title.
Listing Description – Should include: Who, What, When, Where, Why
There is no specific size/length restriction for this field, HOWEVER web visitors have a short attention span! You’re better off keeping this content engaging and as short as possible while still providing complete information.
NOTE: If you’re cutting-and-pasting this text from another source (such as your company website) please paste it into a text-only file (such as Notepad or RichText) and save the file FIRST. THEN you can copy it and paste it into the WTD form to remove all unwanted web formatting.
Listing Location – A Listing may have more than one location, but it needs AT LEAST one Active Location to appear live on the WhatToDo network. You can edit existing locations (with the yellow pencil map_edit_deletebutton) or create a new location by selecting “Add New”. You can also place your listing so it shows up where you want it on the map. You do this by clicking the map thumbtack button in the green box, then dragging the pin to map location you choose.
Category with Subcategory – A Listing may have UP TO FIVE Categorizations but needs AT LEAST one to appear live on the WhatToDo network. The Category/Subcategory is the primary way a potential customer will find your company’s info. To delete an existing Category/Subcategory, click the red box marked with the “X” to the right of the row. To add a new Category/Subcategory, click the grey “Add New” button to the top right of this field. You cannot do a category without a subcategory. Every Category must have a Subcategory selected or it won’t appear on the website network. Try to find a Category/Subcategory that is somewhat appropriate for your Listing. If you find nothing that matches, you may request a new one be created by clicking the “Contact WTD” button at the top or bottom of the page. Tips on Categories & Subcategories.

categories

 

 

 

 

 

 

  • When you have filled out the form completely, you make click the “View Live” button at either the top or the bottom of the form to preview how the Listing will appear to potential customers on the WTD network. Make sure everything is correct.
  • Once you’ve edited and reviewed your Listing, make it “Active” then click the “Next” button at either the top or bottom of this form to me taken to the Media gallery, where you’ll determine what logos, images and/or video appear with this Listing.

 

Categories and Subcategories

Every Listing in WhatToDo must have at least one Category with a Subcategory.

The system won’t allow you to delete the last Category/Subcategory if it’s the only one listed. If that’s the case, you’ll need to add a new Category/Subcategory first, THEN delete the unwanted one. NOTE: You must select BOTH a Category and a Subcategory. Listings with only a Category selected will not appear on the live WTD website.

  • If the appropriate Category/Subcategory is not listed in your form, click the “Add New” button on the top right of this field.
  • Click the dropdown for Category and select the most fitting option. Subcategories specific to that Category will then appear below it for you to choose from. For example, if your Event is an Art Class, you will first need to select the Category “Activities” before the Subcategory “Art Classes” will be available. Select the most appropriate Subcategory or Subcategories and click “Submit.”

add_category

 

 

 

 

 

 

 

 

 

 

 

NOTE: There are many different Categories and Subcategories combinations available. For example “Arts & Crafts” is available under “Family Fun” Category and “Art Classes” is available under “Activities” Category, and it’d be best to list it both ways.

Please take a moment to read through your options before making your selections, recognizing there may not always be an exact match. If there is nothing available that can be used for your Listing, you may contact us to recommend additional Categories or Subcategories.

categories

 

 

 

 

 

 

You may check up to five Subcategories for each listing. They may all be listed under one Category or in different Categories.